How does the HARVARD procedure works?
The first is;
- Roll Call
In the beginning part of the each session, chairs take the roll in order to see the delegates in the house or absent. When a delegate hears his or her countries’ name, he or she should say ‘present’ or ‘present and voting’. If you say present, you may abstain from voting. If you say Present and Voting, you have to vote in Voting.
- Opening Speech
All delegates are responsible to preapare and make their opening speeches in MUN Conferences. In your opening speeches, you may explain briefly about your country’s position and thoughts or actions about the issues. They will have 60 seconds to deliever their opening speeches. Opening speeches are really important since it is the best moment a delegate can deliver his/her country’s basic purposes, current policies and wishes in this conference freely.
Points and Motions
As in all MUN Conferences there are some specific points and motions that you need to know before you come. Here are some of them;
Point of Information: When a delegate is done giving their speech, the chair asks them if they are open to any points of information. A delegate can say ‘any and all’ to accept all questions from the committee or they can set a limit by stating how many questions(‘only one, five…) they will accept. They can also say ‘no’ if they don’t want to answer. It is also used if a delegate has a question about something that is not clear or something that is not understood in the committee. This point can be directed to the chair or a delegate.
Point of Order: Used when a delegate believes that there was a mistake regarding the rules of procedure and to let the chair know about an improper procedure.
Point of Parliamentary Inquiry: Used when a delegate has a question to the chair about a rule or the proceeding of the debate.
Point of Personal Privilege: When a delegate has discomfort about a situation that needs to be solved, they yell out ‘point of personal privilege due to…’. Generally used when the delegate cannot hear the speaker or they want the window to be closed, etc.
Point of Appeal: An appeal is an official request that doubts a decision of the Chair and brings the issue to the committee. Any two delegates may make an appeal on any decision of the Chair, but only at the time when the decision is made.
Motion to Move into the Voting Procedure: Used when a delegate wants to skip debating on a resolution
Motion to Move to the Previous Question: This refers to ceasing the debate, and the commit‐ tee moving immediately to voting on the clause/resolution/amendment before it. It is not debatable and cannot be amended. It shall require a two‐thirds majority for its adoption.
Motion to Approach to the Chair: Used when a delegate wants to come beside the chair.
Motion to Introduce a Draft Resolution: Once the Working Paper has been assigned a Draft Resolution number by a member of the Secretariat, the Director will entertain a motion to introduce the Draft Resolution. Once the Motion has passed, the Director shall invite the Main Submitter of the Resolution to read out only the operative clauses of the Draft Resolution to the committee.
Motion to Divide the House: The usual method of voting is by the having the delegates raise their placards. To increase accuracy and formality, any delegate my request a Division of the House (voting by roll call) at any time after the question has been put (the voting procedure has started), and even af‐ ter the vote.
Motion to Amend: Amendments can be made to clauses (or sets of clauses). While only one amendment may be considered at a time, any number of them may be pending to be considered in succession. Please note that in order to be considered, an amendment has to be related to the subject discussed in the clause (or set of clauses).
Motion to Move to a Moderated / an Unmoderated Caucus: A delegate may make a motion for a Moderated Caucus, thereby suggesting a change from formal debate to moderated informal debate. A delegate may also make a motion for an Unmoderated Caucus, thereby suggesting a change from formal or moderated informal to unmoderated informal debate. Once the Motion has passed, the committee will depart from the Speaker’s List and enter informal debate. For the Moderated Caucus, the Dais will recognize delegates who raise their placards to speak about the issue at hand. For the Unmoderated Caucus, the delegates will carry an informal discussion on the topic specified in the Motion without leaving the conference room.
Some Key Terms that may be useful to know:
Second/In Favour: In voting procedure after a motion has been given; to second a motion means to accept and support this motion.
Object/Against: In voting procedure after a motion has been given; to object a motion means to reject this motion.
Yielding: Yielding is to decide what you do with the remaining of your speaking time after you finish. And yielding is essentially means giving the rest of your time to someone or to the chair or you may open yourself to questions. ‘The delegate of South Korea yields its time to the chair.’ This phrase means that an opportunity to speak is given back to chair.
Presenting Draft Resolution: After your draft resolution printed out and approved by Approval Panel, you’ll able to present your draft resolution to the committee. In most committees there is only one main submitter for a resolution who will come up to the podium to read out the operative clauses and deliver a main submitter speech. However in the Security Council the resolution not only have a Main Submitter for the entire resolution but also a different main submitter for each clause therefore the resoution will be debated not as a whole but as a clause by clause for all the main submitters will have a chance to present their own clauses. After presenting draft resolution delegates may ask questions by using the Point of Information if the main submitter opens himself any points or questions.
Debates about the presented resolution: During this time you’ll be able to talk either for or against of the presented resolution. It is your responsibility to judge if it is in your country’s best interest to support or oppose the resolution. Delegates should speak by taking the floor and by being recognized by the committee director.
Amendments: It is also a good way to debate in a different way. You can submit amendments to resolution and debate about these. Amendment refers to a change that you wish to make to a resolution. Amendment can be made to strike out a clause, to add a new clause or amend words or phrases in a clause. The debate on an amendment is similar with a debate on a resolution. When an amend is submitted the chair sets a debate time for an amendment which is usually 3 minutes for the delegates speak for the amendment and another 3 minutes for delegates to speak against amendment. After this time ends, committee goes for voting on the proposed amendment. Usually delegates are not allowed to abstain voting on an amendment. An amendment needs the vote of a majority to be passed and included into the resolution. If the amendment has not the majority of the votes, than it fails to be included into the resolution. When the voting procedures over the committee then resumes back to the debate on the resolution.
Voting: During the voting procedure you must decide how you would like to vote in the resolution. Remember delegates who answered in the first roll call as ‘Present and Voting’ can not abstain from voting and they have to vote.
With all these basic informations now you are ready to MUNIAC! You see, it isn’t that hard as you think!